Recruitment Privacy Policy

Recruitment Privacy Policy 

As part of any recruitment process, Signant Health collects and processes personal data relating to job applicants. Signant Health is committed to being transparent about how it collects and uses that data and to meeting its data protection obligations. 

What information does Signant Health collect? 

Signant Health collects a range of information about you. This includes: 

  • your name, address and contact details, including email address and telephone number;

  • details of your qualifications, skills, experience and employment history;

  • information about your current level of remuneration, including benefit entitlements;

  • whether or not you have a disability for which the Signant Health needs to make reasonable adjustments during the recruitment process; and

  • information about your entitlement to work in the country which you are applying. 

Signant Health may collect this information in a variety of ways. For example, data might be contained in application forms, CVs or resumes, obtained from your passport or other identity documents, or collected through interviews or other forms of assessment which may include on line tests. 

Signant Health may also collect personal data about you from third parties, such as references supplied by former employers, information from employment background check providers. Signant Health will seek information from third parties only once a job offer to you has been made and will inform you that it is doing so. 

Data will be stored in a range of different places, including our Application Tracking System and on other IT systems (including email). 

Why does the Signant Health process personal data? 

Signant Health needs to process data to take steps at your request prior to entering into a contract with you. It may also need to process your data to enter into a contract with you. 

In some cases, Signant Health needs to process data to ensure that it is complying with its legal obligations. For example, it is required to check a successful applicant’s eligibility to work in the country which you applied. 

Signant Health has a legitimate interest in processing personal data during the recruitment process and for keeping records of the process. Processing data from job applicants allows the Signant Health to manage the recruitment process, assess and confirm a candidate’s suitability for employment and decide to whom to offer a job. Signant Health may also need to process data from job applicants to respond to and defend against legal claims. 

Signant Health may process special categories of data, such as information about ethnic origin, sexual orientation or religion or belief, to monitor recruitment statistics. It may also collect information about whether or not applicants are disabled to make reasonable adjustments for candidates who have a disability. Signant Health processes such information to carry out its obligations and exercise specific rights in relation to employment. 

If your application is unsuccessful, Signant Health may keep your personal data on file in case there are future employment opportunities for which you may be suited. Signant Health will ask for your consent before it keeps your data for this purpose and you are free to withdraw your consent at any time. 

Who has access to data? 

Your information may be shared internally for the purposes of the recruitment exercise. This includes members of the HR and recruitment team, interviewers involved in the recruitment process, managers in the business area with a vacancy and IT staff if access to the data is necessary for the performance of their roles. 

Signant Health will not share your data with third parties, unless your application for employment is successful and it makes you an offer of employment. Signant Health will then share your data with former employers to obtain references for you, employment background checks providers to obtain necessary background checks. 

Your data may be transferred outside the European Economic Area (EEA) for the purposes of the recruitment exercise. This includes members of the HR and recruitment team, interviewers involved in the recruitment process, managers in the business area with a vacancy and IT staff who are located in Signant Health business location outside the (EEA). If access to the data is necessary for the performance of their roles. 

Data is transferred outside the EEA to Signant Health offices located in the United States on the basis of that it complies with the EU-US Privacy Shield. 

How does the Signant Health protect data? 

Signant Health takes the security of your data seriously. It has internal policies and controls in place to ensure that your data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by our employees in the proper performance of their duties. 

For how long does the Signant Health keep data? 

If your application for employment is unsuccessful, the Signant Health will hold your data on file for six months after the end of the relevant recruitment process. If you agree to allow Signant Health to keep your personal data on file, Signant Health will hold your data on file for a further six months for consideration for future employment opportunities. At the end of that period or once you withdraw your consent, your data is deleted or destroyed. You will be asked when you submit your CV whether you give us consent to hold your details for the full 12 months in order to be considered for other positions or not. 

If your application for employment is successful, personal data gathered during the recruitment process will be transferred to an electronic and hard copy Human Resources file and retained during your employment. The periods for which your data will be held will be provided to you in a new privacy notice. 

Your rights 

As a data subject, you have a number of rights. You can: 

  • access and obtain a copy of your data on request; 

  • require Signant Health to change incorrect or incomplete data; 

  • require Signant Health to delete or stop processing your data, for example where the data is no longer necessary for the purposes of processing; and 

  • object to the processing of your data where Signant Health is relying on its legitimate interests as the legal ground for processing. 

If you would like to exercise any of these rights, please contact the Human Resources team at humanresources@crfhealth.com.  

If you believe that the Signant Health has not complied with your data protection rights, you can complain to the Information Commissioner. 

What if you do not provide personal data? 

You are under no statutory or contractual obligation to provide data to Signant Health during the recruitment process. However, if you do not provide the information, Signant Health may not be able to process your application properly or at all. 

Automated decision-making 

Recruitment processes are not based solely on automated decision-making.